PRIVACY POLICY

Website Privacy Notice

At Evolve Payroll, your privacy matters to us. This notice explains what personal data we collect, how we use it, and the measures we take to keep it secure. If you have questions or concerns not covered here, feel free to contact us at info@evolve-payroll.co.uk.

What Is Personal Data?

Under the Data Protection Act 2018, personal data is any information that identifies or could identify a living individual. This may include names, identification numbers, location data, or factors linked to your physical, genetic, mental, economic, or social identity.

Why We Collect Your Data

We process your personal data lawfully based on the following grounds:

1. Your Consent:
   With your explicit permission, we may collect specific information, such as your Case ID Number or   Code under the EU Settlement Scheme, to verify your right to work with the Home Office.

2. Legitimate Interests:
   To fulfill our contractual obligations, we process data like your name, address, date of birth, bank details,   NI Number, UTR Number (if CIS), nationality, contact details, and work eligibility. This data may also be shared   with your recruitment agency or end client when necessary.

3. Legal Compliance:   

When required by law, we may share your data with entities such as HMRC, UK Border Control, or law enforcement   agencies. For instance, we may provide data to process payments, ensure legal work eligibility, or comply with   workplace pension laws.

When We Collect Your Data

We gather personal data in situations such as:
- Completing online forms on our website.
- Requesting information about our products or services.
- Signing up for services via email or by contacting us.
- Engaging with us on social media.
- Participating in competitions, surveys, or prize draws.
- Receiving information shared by third parties, such as recruitment agencies (with your consent).
- Accessing publicly available information as allowed by law.

How We Use Your Data

We use your personal data responsibly to:
- Respond to inquiries and handle complaints.
- Communicate essential information, such as payslips and updates to this notice.
- Comply with legal requirements, including HMRC and UK Border Control regulations.
- Provide tailored information like newsletters (with your preferences).

We ensure that only relevant data is collected and prioritize your privacy.

Keeping Your Data Safe

We take the security of your personal data seriously. Our policies, procedures, and staff training align with the Information Commissioner’s Office (ICO) guidelines to safeguard your data from unauthorized access or misuse.

How Long We Keep Your Data

We process your data for as long as you remain under contract with us. Afterward, we retain it only for legally required periods, such as for tax or auditing purposes.

Sharing Your Data

We do not share your personal data with third parties without your consent unless required by law or necessary to provide our services. Examples include:
- Government agencies like HMRC or UK Border Control.
- Recruitment agencies or end clients.
- IT companies supporting our systems.

All third parties must comply with our strict data protection agreements.

Your Rights Under the UK GDPR

You have the right to:
- Access your data.
- Correct inaccuracies.
- Request deletion of your data.
- Restrict how we process your data.
- Transfer your data to another organization.
- Object to data processing or automated decision-making.

If we are unable to fulfill your request, we will explain why. To exercise your rights, contact us at info@evolve-payroll.co.uk.

Cookies and IP Addresses

Our website may collect data like your IP address, operating system, and browser type to improve functionality and analyze visitor behavior. We also use cookies to:
- Enhance your browsing experience.
- Track site usage and customize content.

You can disable cookies in your browser settings if you prefer.

Making a Complaint

If you’re unhappy with how we handle your data or respond to complaints, you can contact us at info@evolve-payroll.co.uk. Alternatively, you can reach out to the ICO:
- Phone: 0303 123 1113
- Website: www.ico.org.uk

We’re committed to protecting your personal data and ensuring transparency in how we use it. Thank you for trusting Evolve Payroll.